A professional quote template for UK trade businesses. Includes line items, 20% VAT calculation, optional labour/materials breakdown, and payment terms.
Every quote in United Kingdom should include these fields to be HMRC-compliant:
A good quote wins work. Be specific about what's included and what's not. Break down labour and materials separately — this is especially important if CIS applies. State your VAT status clearly. Include a validity period (14-30 days is standard) and your payment terms. Under the Consumer Rights Act 2015, if you quote a price for domestic work, you're expected to honour it.
Most domestic customers prefer a fixed quote. Commercial clients may accept day rates. Whichever you use, be clear about it upfront. If you're quoting a day rate, specify what it includes (tools, travel, materials) and give an estimated total so the customer knows what to expect.
If you're VAT-registered, yes. Always show the net amount, VAT, and gross total. If you're not VAT-registered, state that clearly so the customer knows VAT won't be added.
A quote is generally considered a fixed price offer. If the customer accepts it, you're expected to do the work at that price. An estimate, by contrast, is a rough guide that can change. Always label your document clearly.
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