Estimates & invoices
by voice, for
painters
Describe the painters job by voice. Get a professional, CRA-compliant estimate or invoice in seconds — with GST/HST at 5–15% (varies by province), BN, and CAD formatting.
Speak the job. Invoice sent. Get paid.
No sign-up required. Works in your browser right now.
True North HVACTrue North HVAC Services Inc.
BN: 123456789 RT0001
(416) 555-0192
hello@truenorthhvac.ca
45 Maple Drive, Mississauga, ON L5B 3C2
Bill To
Mr & Mrs Chen
78 Lakeshore Blvd
Mississauga, ON L5H 1G4
Phone: (416) 555-0234
Email: david.chen@gmail.com
Job Description
Supply and install 2-ton Lennox central air conditioning unit. Includes ductwork modifications, thermostat upgrade, and refrigerant charge.
| Description | QTY | Unit Price | Total |
|---|---|---|---|
| Lennox XC21 – 2 ton unit | 1 | $4,200.00 | $4,200.00 |
| Ductwork modification | 1 | $850.00 | $850.00 |
| Ecobee thermostat | 1 | $320.00 | $320.00 |
| Labour – licensed HVAC tech | 8 | $95.00 | $760.00 |
Payment Terms
50% deposit on acceptance, balance on completion.
Bank: True North HVAC — TD Bank — Transit 12345 — Acc 6789012
📧 Hi — True North HVAC just sent you an invoice by email. If you don't see it in the next few minutes, check your junk folder. Cheers!
Sent via UteQuote
True North HVACTrue North HVAC Services Inc.
BN: 123456789 RT0001
(416) 555-0192
hello@truenorthhvac.ca
45 Maple Drive, Mississauga, ON L5B 3C2
Bill To
Mr & Mrs Chen
78 Lakeshore Blvd
Mississauga, ON L5H 1G4
Phone: (416) 555-0234
Email: david.chen@gmail.com
Job Description
Supply and install 2-ton Lennox central air conditioning unit. Includes ductwork modifications, thermostat upgrade, and refrigerant charge.
| Description | QTY | Unit Price | Total |
|---|---|---|---|
| Lennox XC21 – 2 ton unit | 1 | $4,200.00 | $4,200.00 |
| Ductwork modification | 1 | $850.00 | $850.00 |
| Ecobee thermostat | 1 | $320.00 | $320.00 |
| Labour – licensed HVAC tech | 8 | $95.00 | $760.00 |
Payment Terms
50% deposit on acceptance, balance on completion.
Bank: True North HVAC — TD Bank — Transit 12345 — Acc 6789012
📧 Hi — True North HVAC just sent you an invoice by email. If you don't see it in the next few minutes, check your junk folder. Cheers!
Sent via UteQuote
Track every estimate and invoice
One dashboard to see what you've quoted, what's been invoiced, and what's been paid — no spreadsheets, no guesswork.
Welcome back, True North HVAC
Here's your business at a glance
Recent Documents
| Type | Customer | Description | Date | Amount | Status |
|---|---|---|---|---|---|
| Quote | David Chen | Central AC installation | 28 Mar 2026 | $6,130.00 | Sent |
| Invoice | Lisa Park | Furnace tune-up | 27 Mar 2026 | $285.00 | Paid |
| Quote | Mike Brown | Ductwork repair | 26 Mar 2026 | $1,800.00 | Draft |
Your customer knows the second you hit send
When you send a estimate or invoice, your customer gets an SMS notification instantly. No more "did you get my email?" — they know it's there, and you look professional.
Instant SMS delivery
Your customer gets a text the moment you send a estimate or invoice.
Professional messaging
Branded notifications with your business name — not a random number.
Payment confirmations
Automatic notification when payment is received. Everyone stays in the loop.
True North HVAC
SMS Notification
📧 Hi David — True North HVAC just sent you an invoice by email for the central AC installation. If you don't see it in the next few minutes, check your junk folder. Cheers!
2:34 PM
Got it, thanks! Looks good 👍
2:36 PM
✅ Payment received — $6,130.00. Thanks David!
3:12 PM
What slow quoting is really costing painters
You're great at your trade. But the admin side? That's where the money leaks.
lost revenue per month
Every painters job you don't estimate on the spot is money walking away. Your competitors are quoting faster.
wasted on admin weekly
Late nights typing up estimates and invoices instead of being on the tools or with your family. There's a better way.
of estimates never sent
You do the site visit, promise to send a estimate, then life gets in the way. Those jobs go to someone who quoted faster.
Voice-to-estimate, built for painters
UteQuote understands canadian painters terminology. Describe the job in your own words — materials, labour, extras — and get a professional estimate or invoice in seconds.
Canadian compliance, sorted
Every estimate and invoice includes BN, GST/HST at 5–15% (varies by province), and CRA-compliant formatting. Compatible with GST/HST returns filed quarterly or annually.
Talk, don't type
Describe the painters job by voice — materials, labour, extras. The AI does the rest.
Professional in seconds
Get a clean, itemised estimate or invoice with your logo, BN, and GST/HST — all calculated automatically.
Send it instantly
Email the estimate or invoice to your customer, or send an SMS notification. Get paid faster.
Three steps. Thirty seconds.
No training needed. If you can describe a job over the phone, you can create a professional estimate or invoice with UteQuote.
Talk
Describe the job in your own words
Open UteQuote and describe the work. "Kitchen renovation for Mr. Chen, 45 Maple Drive, Mississauga. Demo, framing, drywall, paint. Materials and labour." That's it.
Check
AI builds the estimate or invoice — you review
The AI understands contractor language. It pulls out the details, calculates the correct GST/HST for your province, and formats everything to CRA standards. Just review and approve.
Send
Email the PDF straight away
Hit send and your customer gets a professional, CRA-compliant PDF. First to estimate wins the job. First to invoice gets paid. Simple as that.
CRA-ready from the first tap
Every document meets Canada Revenue Agency requirements. GST/HST calculated for your province, Business Number included, and formatted to CRA standards.
Business Number on every document
Your CRA Business Number appears on every estimate and invoice automatically. Required for any business charging GST/HST.
Province-aware tax calculation
GST, HST, or GST+PST — calculated correctly for your province. Alberta at 5%, Ontario at 13%, Nova Scotia at 15%, BC at 12%. Set your province once, taxes are handled.
CRA-compliant invoice format
Every invoice includes the fields the CRA requires: your Business Number, the tax rate, the tax amount shown separately, and the total. Your customers can claim input tax credits without issues.
CAD currency formatting
All amounts in Canadian dollars, formatted correctly. No confusion between CAD and USD — your invoices are clearly Canadian.
Built for Canadian contractors
Provincial tax rates, CRA formatting, Canadian terminology. Not an American app with a maple leaf — built for the Canadian market.
Start free. Upgrade when you're ready.
No hidden fees. No lock-in contracts. Cancel anytime.
Free
Full functionality from day one — no credit card, no tricks.
- Unlimited estimates — always free
- 5 invoices per month
- Your logo on every PDF
- GST/HST calculation at 5–15% (varies by province)
- BN on every document
- Full document editing
- Bank details on invoices
- Email, SMS, and share
- Save PDF to device
- Works on iOS and web
- ·UteQuote watermark on PDFs
Pro
Billed $99/year — save 45%
Remove all limits. Your brand, no watermarks, unlimited everything.
- Everything in Free, plus:
- Unlimited invoices — no monthly cap
- No watermark — PDFs are 100% your brand
- Delete documents — keep your history clean
- Earnings analytics — win rate, revenue trends
Security & Privacy
End-to-end encryption
All data is encrypted in transit and at rest.
Voice recordings not stored permanently
Audio is transcribed then discarded — never kept on our servers.
Bank-grade payment security
Payments handled by Stripe — PCI DSS Level 1 certified.
Your data stays yours
Row-level security means only you can access your quotes and invoices.
Common questions from canadian painters
Everything you need to know about using UteQuote for your painters business in Canada.
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