10 March 2026 · UteQuote New Zealand
Miss a required field and your invoice may not be valid. Here's everything Inland Revenue Department expects on it.
An invoice that's missing the right fields can cause payment delays — or, if it's meant to be a GST invoice, it might not even be valid. Here's what Inland Revenue Department expects in New Zealand.
Your business name and New Zealand Business Number (NZBN).
The word "Invoice" (or "GST Invoice" where you're registered).
A unique invoice number and the date issued.
A clear description of the work and materials.
GST shown separately (15%), with the total in NZD.
The client's name and address.
**The faster you make payment, the faster the money lands.** Put your payment details and due date where the client can't miss them, and number every invoice sequentially so your records stay clean at tax time.
The best time to invoice is the moment the work's done. UteQuote builds a IRD-compliant invoice on-site by voice, with your NZBN and GST already handled.
Only if you're registered for GST. Registration is required once your turnover reaches NZD $60,000 in New Zealand. If you are registered, show GST separately on every invoice.
If you're running a business in New Zealand you should have a New Zealand Business Number (NZBN). It makes you look legitimate and keeps your invoices compliant.
UteQuote turns a quick voice note into a IRD-compliant quote or invoice in seconds.
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